Compressing files for download and storage, and organization

We’re all going to working with relatively large files this semester, so I thought I would share a great way I found to compress and better organize multiple files for a single download, or for storage. I will be showing you how to compress files into the zip folders that you probably interact with fairly regularly. To start out, you will need a compression program. There are many available,Win-rar ,  Win-zip (both of which can be used freely for a brief trial period before purchase) and the free one I will be showing today, 7zip . After downloading and installing the program, you will be able to open 7zip by highlighting and right-clicking individual documents or groups of documents.

Highlight 7-zip from the menu and then click Add to Archive… This page should pop up:

From here, the filename in the top menu bar will be the name of your .zip folder. The location for the new .zip folder will by default be wherever the files are from, but you can change the save location by clicking the ellipsis (…)  You can also encrypt your data by simply typing a password into the two password fields in the program. The password makes it so that no matter what program someone uses to decompress the file and access the folder’s content, a password will be required to access it. If you don’t enter a password, the file will be accessible to anyone immediately by using a decompression program.

Simply press OK when the filename, format (there are formats other than .zip, but .zip will generally work for our purposes), and if you entered one, password are correct. Depending on your computer, your compression speeds will vary, but your .zip file should appear with the given name in the file you designated or were working in. Note: Zipping files together does not replace or delete the original files.

Hope this helps!



~ by fingoscrip on October 4, 2011.

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